Policy
WOI Privacy Policy
WOI (Waldorf Operations Intelligence) is a personally operated, local-first productivity application. This policy describes the current application's handling of information and its optional Google Calendar integration. It will be updated before other live integrations are enabled.
Information processed
WOI stores user-created notes, tasks, projects, workspace records, and application settings locally on the computer running WOI.
When the user explicitly connects Google Calendar, WOI retrieves calendar event information to display an upcoming-events view. The locally cached Calendar snapshot can include:
- event titles, dates, and times;
- event identifiers and recurrence details;
- event links; and
- refresh metadata.
Event descriptions and attendee information are not included in the cached snapshot.
How Google Calendar data is used
Google Calendar data is used to display the account holder's upcoming events and calendar views inside WOI.
Calendar access is read-only. WOI cannot create, edit, or delete Google Calendar events.
WOI retrieves Calendar events immediately after the user explicitly connects Google Calendar and completes Google's consent screen. After that, refreshes happen only when the user requests one manually. WOI does not synchronize Calendar data at startup or periodically in the background.
Each retrieval normally covers the upcoming 30 days of events. This 30-day window describes what WOI retrieves; it is not a retention or deletion deadline (see Data retention). Cached calendar information can remain visible when offline and may become stale until refreshed.
Storage and security
The WOI dashboard currently runs locally on the user's own computer; it is not publicly hosted, and there is no public WOI application server. Application records are stored in local files and databases. The Calendar snapshot is stored locally in the SQLite database of WOI's Personal workspace.
Google Calendar credentials are stored in local files with owner-restricted permissions, on a computer protected by FileVault. This is not equivalent to macOS Keychain isolation, and it does not protect credentials from every process running as the same macOS user.
WOI does not separately encrypt the Calendar cache or WOI's own backup sets.
No security measure guarantees absolute protection. Local backups or operating-system backups may retain copies of information.
Sharing and third parties
WOI communicates with Google to perform explicitly authorized Calendar operations. The current Calendar integration does not send calendar contents to an external AI model. WOI does not sell Google user data or use it for advertising. This public informational website does not itself connect to the WOI application or expose the user's private workspace records.
Google API Services User Data Policy
WOI's use and transfer of information received from Google APIs will adhere to the Google API Services User Data Policy, including the Limited Use requirements.
Control, disconnection and deletion
The user can disconnect the Calendar integration within WOI. Disconnect:
- stops further Calendar retrieval;
- removes WOI's locally stored Calendar credentials; and
- attempts to revoke WOI's authorization with Google.
Remote revocation with Google or local credential cleanup can fail. The user can also revoke WOI's access at any time from their Google Account permissions.
Disconnect alone does not delete the cached Calendar snapshot. The separate Clear cache action logically removes the current snapshot within WOI; it is not a secure erase of the underlying storage. Historical WOI backups and operating-system backups may retain older copies.
User-created WOI records can be managed within the application.
Data retention
Locally stored workspace records remain until the user removes them or manages the relevant local storage.
The cached Calendar snapshot is not deleted on a 30-day schedule. It is retained after Disconnect and is removed from WOI's current data when the user uses Clear cache. Historical WOI backups and operating-system snapshots may retain older copies under their own retention periods.
Gmail and future integrations
Gmail and other external connectors are not yet active for real account access in the approved application. Before enabling them, this policy will be updated to describe their data access, retention, deletion, and use accurately.
Contact and policy updates
Questions or requests regarding WOI privacy practices may be sent to willwaldorf0221@gmail.com. Material changes to WOI's live integrations or data handling will be reflected in an updated policy.